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Subseries 1A: Final Minutes, 1792-1940 June 8

19 boxes
SOME ONLINE CONTENT
Dates:
1792-1940 June 8
Extent:
19 boxes
Languages:
English
Scope and Contents

This subseries consists of volumes detailing the activities of the society throughout its history. The final minutes were copied from the rough minutes and present a formal account of the proceedings of each meeting including the topics which were debated and any motions which were passed. The clerk changed several times a year during the eighteenth and nineteenth centuries, and at the end of his term each clerk recorded the names of each undergraduate member of the society and the officers elected for the next term, as well as the amount of money in the treasury. Also, from circa 1840 to circa 1870 each clerk began his term with a title page stating his name and fictional name. Some clerks drew artwork on their title pages. Until 1862 each member is referred to both by his last name and by a fictional name which members were required to assume upon entering the society. The minutes also contain transcriptions of the letters from men who accepted honorary membership in the society, along with their signatures, which were cut out of the letters and pasted into the final minutes. The minutes from the twentieth century are much less detailed, reflecting a decline in the activities of the society.

Conditions Governing Access

Collection is open for research use.

Conditions Governing Use

Single copies may be made for research purposes. To cite or publish quotations that fall within Fair Use, as defined under U. S. Copyright Law, no permission is required. The Trustees of Princeton University hold copyright to all materials generated by Princeton University employees in the course of their work. For instances beyond Fair Use, if copyright is held by Princeton University, researchers do not need to obtain permission, complete any forms, or receive a letter to move forward with use of materials from the Princeton University Archives.

For instances beyond Fair Use where the copyright is not held by the University, while permission from the Library is not required, it is the responsibility of the researcher to determine whether any permissions related to copyright, privacy, publicity, or any other rights are necessary for their intended use of the Library's materials, and to obtain all required permissions from any existing rights holders, if they have not already done so. Princeton University Library's Special Collections does not charge any permission or use fees for the publication of images of materials from our collections, nor does it require researchers to obtain its permission for said use. The department does request that its collections be properly cited and images credited. More detailed information can be found on the Copyright, Credit and Citations Guidelines page on our website. If you have any questions, please feel free to contact us through the Ask Us! form.

Credit this material:

Subseries 1A: Final Minutes; Cliosophic Society Records, AC016, Princeton University Archives, Department of Special Collections, Princeton University Library

Storage Note:
  • Mudd Manuscript Library (mudd): Box 1-19
Physical Characteristics and Technical Requirements

For preservation reasons, original analog and digital media may not be read or played back in the reading room. Users may visually inspect physical media but may not remove it from its enclosure. All analog audiovisual media must be digitized to preservation-quality standards prior to use. Audiovisual digitization requests are processed by an approved third-party vendor. Please note, the transfer time required can be as little as several weeks to as long as several months and there may be financial costs associated with the process. Requests should be directed through the Ask Us Form.

Processing Information

This collection was processed by Douglas Ray in 1992. Finding aid written by Douglas Ray in 1992.

Collection Overview

Collection Description & Creator Information

Scope and Contents

This subseries consists of volumes detailing the activities of the society throughout its history. The final minutes were copied from the rough minutes and present a formal account of the proceedings of each meeting including the topics which were debated and any motions which were passed. The clerk changed several times a year during the eighteenth and nineteenth centuries, and at the end of his term each clerk recorded the names of each undergraduate member of the society and the officers elected for the next term, as well as the amount of money in the treasury. Also, from circa 1840 to circa 1870 each clerk began his term with a title page stating his name and fictional name. Some clerks drew artwork on their title pages. Until 1862 each member is referred to both by his last name and by a fictional name which members were required to assume upon entering the society. The minutes also contain transcriptions of the letters from men who accepted honorary membership in the society, along with their signatures, which were cut out of the letters and pasted into the final minutes. The minutes from the twentieth century are much less detailed, reflecting a decline in the activities of the society.

Arrangement

Arranged chronologically.

Collection History

Appraisal

In the process of organizing the Clio records, several items were purposefully discarded. These included the attendance rolls, which were extremely repetitive, bulky, and uninformative. In addition, several checkbooks were discarded since the transactions were recorded in the treasurer's records. Also, several debate itineraries were discarded, while one was kept as a sample, since the information was recorded in the minutes.

Processing Information

This collection was processed by Douglas Ray in 1992. Finding aid written by Douglas Ray in 1992.

Access & Use

Conditions Governing Access

Collection is open for research use.

Conditions Governing Use

Single copies may be made for research purposes. To cite or publish quotations that fall within Fair Use, as defined under U. S. Copyright Law, no permission is required. The Trustees of Princeton University hold copyright to all materials generated by Princeton University employees in the course of their work. For instances beyond Fair Use, if copyright is held by Princeton University, researchers do not need to obtain permission, complete any forms, or receive a letter to move forward with use of materials from the Princeton University Archives.

For instances beyond Fair Use where the copyright is not held by the University, while permission from the Library is not required, it is the responsibility of the researcher to determine whether any permissions related to copyright, privacy, publicity, or any other rights are necessary for their intended use of the Library's materials, and to obtain all required permissions from any existing rights holders, if they have not already done so. Princeton University Library's Special Collections does not charge any permission or use fees for the publication of images of materials from our collections, nor does it require researchers to obtain its permission for said use. The department does request that its collections be properly cited and images credited. More detailed information can be found on the Copyright, Credit and Citations Guidelines page on our website. If you have any questions, please feel free to contact us through the Ask Us! form.

Physical Characteristics and Technical Requirements

For preservation reasons, original analog and digital media may not be read or played back in the reading room. Users may visually inspect physical media but may not remove it from its enclosure. All analog audiovisual media must be digitized to preservation-quality standards prior to use. Audiovisual digitization requests are processed by an approved third-party vendor. Please note, the transfer time required can be as little as several weeks to as long as several months and there may be financial costs associated with the process. Requests should be directed through the Ask Us Form.

Credit this material:

Subseries 1A: Final Minutes; Cliosophic Society Records, AC016, Princeton University Archives, Department of Special Collections, Princeton University Library

Location:
Seeley G. Mudd Manuscript Library
Seeley G. Mudd Manuscript Library
65 Olden Street
Princeton, NJ 08540, USA
(609) 258-6345
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Storage Note:
  • Mudd Manuscript Library (mudd): Box 1-19

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Related Materials

Related Princeton University Library manuscript collections most prominently include the Records of the American Whig Society and the Records of the American Whig-Cliosophic Society.

Names:
Cliosophic Society (Princeton University)
Princeton University