Contents and Arrangement
Expanded View
Collection Overview
- Creator:
- Princeton University. Office of the Treasurer
- Title:
- Office of the Treasurer Records
- Repository:
- Princeton University Archives
- Permanent URL:
- http://arks.princeton.edu/ark:/88435/9z902z85j
- Dates:
- 1754-2009 (mostly 1939-2006)
- Size:
- 205 boxes, 2 folders, 2 items, 98 Volumes
- Storage Note:
- Mudd Manuscript Library (scamudd)
- Boxes 1-205
- Volumes 1-98
- Language:
- English
Abstract
The Office of the Treasurer is Princeton University's administrative office charged with the coordination and execution of the receipt, disbursement, custody, and safeguarding of the financial assets and resources of the University. The Office of the Treasurer records document the custodianship of Princeton University's finances and contain correspondence, annual reports, budgets, audited statements, and other finance-related materials which are related to the University's assets, investments, cash flow, and spending practices.
Collection Description & Creator Information
- Scope and Contents
The Office of the Treasurer Records document the ongoing activities of Princeton's administrative office charged with custodianship of the University's finances. The records contain correspondence, annual reports, budgets, audited statements, and other materials which are related to the University's assets, investments, cash flow, and spending practices. The records often delve into minutiae, such as annual budgets for departments or campus organizations and approvals for spending. Despite this, when taken as a whole they provide a fairly comprehensive picture of the financial operations of a major American university in the twentieth century.
Please see series descriptions in contents list for additional information about individual series.
Collection History
- Acquisition:
The papers which constitute Series 1: General Records were originally part of the Pyne-Henry Collection (AC125). The rest of the records were transferred from the Office of the Treasurer over the period from 1959 to 2008.
- Accruals
Additional accruals of records are expected from the Office of the Treasurer on a continual basis.
- Appraisal
No information on appraisal is available.
- Processing Information
This collection was processed by Daniel Brennan with assistance from Joshua Muketha '10, Nick Cox '10, and Sarah Vitali '11 in summer 2008. Finding aid written by Daniel Brennan in October, 2008. Subseries 6B: Raymond Clark Chronological Files was added and the finding aid amended by Christie Peterson in September 2011. An inventory of ledgers was added in 2019 by Phoebe Nobles. Early records that relate to the estate of James Lesly (AR.2020.015) added by Phoebe Nobles in 2022.
Access & Use
- Conditions Governing Access
University records are closed for 30 years from the date of their creation under the Access Policy For University Archives Collections. Records which contain student FERPA-protected information are restricted for 75 years from the date of their creation. Records which contain faculty and staff personnel information are restricted for 50 years from the date of their creation. Records older than 30 years may require a review for potentially restricted material before access is given.
Access to Subseries 7D is restricted indefinitely.
- Conditions Governing Use
Single copies may be made for research purposes. To cite or publish quotations that fall within Fair Use, as defined under U. S. Copyright Law, no permission is required. The Trustees of Princeton University hold copyright to all materials generated by Princeton University employees in the course of their work. For instances beyond Fair Use, if copyright is held by Princeton University, researchers do not need to obtain permission, complete any forms, or receive a letter to move forward with use of materials from the Princeton University Archives.
For instances beyond Fair Use where the copyright is not held by the University, while permission from the Library is not required, it is the responsibility of the researcher to determine whether any permissions related to copyright, privacy, publicity, or any other rights are necessary for their intended use of the Library's materials, and to obtain all required permissions from any existing rights holders, if they have not already done so. Princeton University Library's Special Collections does not charge any permission or use fees for the publication of images of materials from our collections, nor does it require researchers to obtain its permission for said use. The department does request that its collections be properly cited and images credited. More detailed information can be found on the Copyright, Credit and Citations Guidelines page on our website. If you have any questions, please feel free to contact us through the Ask Us! form.
- Physical Characteristics and Technical Requirements
For preservation reasons, original analog and digital media may not be read or played back in the reading room. Users may visually inspect physical media but may not remove it from its enclosure. All analog audiovisual media must be digitized to preservation-quality standards prior to use. Audiovisual digitization requests are processed by an approved third-party vendor. Please note, the transfer time required can be as little as several weeks to as long as several months and there may be financial costs associated with the process. Requests should be directed through the Ask Us Form.
- Credit this material:
Office of the Treasurer Records; Princeton University Archives, Department of Special Collections, Princeton University Library
- Permanent URL:
- http://arks.princeton.edu/ark:/88435/9z902z85j
- Location:
-
Seeley G. Mudd Manuscript LibrarySeeley G. Mudd Manuscript Library65 Olden StreetPrinceton, NJ 08540, USA
- Storage Note:
- Mudd Manuscript Library (scamudd)
- Boxes 1-205
- Volumes 1-98
Find More
- Names:
- Princeton University
