Contents and Arrangement
Online

Subseries 1E: Ledgers, 1769-1930

75 Volumes
Restrictions may apply.
Subseries 1E: Ledgers Content List
Select Items
College Ledger1769-1791Volume 1
Princeton University Ledger1791-1839Volume 2
Princeton University Ledger1864-1876Volume 3
Princeton University Ledger1877-1881Volume 4
Ledger College of New Jersey1882-1885Volume 5
Princeton University Ledger1885-1887Volume 6
Princeton University Ledger1887-1892Volume 7
Ledger College of New Jersey1892-1893Volume 8
Ledger--Princeton University1896-1900Volume 9
Ledger--Princeton University1900-1904Volume 10
Ledger--Princeton University1904-1907Volume 11
Ledger--Princeton University1907-1911Volume 12
Ledger--Princeton University1911-1916Volume 13
Ledger--Princeton University1916-1921Volume 14
Ledger--Princeton University1921-1924Volume 15
Ledger--Princeton University1924-1928Volume 16
Ledger--Princeton University1928-1930Volume 17
Treasurer's Cash Book1845-1860Volume 18
Cash Book A1869-1877Volume 19
Cash Book B1877-1880Volume 20
Cash Book C1877-1879Volume 21
Cash Book D1879-1881Volume 22
Cash Book E1881-1885Volume 23
Cash Book F1885-1889Volume 24
Cash Book G1889-1893Volume 25
Cash Book H1893-1895Volume 26
Cash Book Idates not examinedVolume 27
Cash Book Adates not examinedVolume 28
Cash Book Bdates not examinedVolume 29
Cash Book Cdates not examinedVolume 30
Cash Book Ddates not examinedVolume 31
Cash Book Edates not examinedVolume 32
Cash Book Fdates not examinedVolume 33
Cash Book Gdates not examinedVolume 34
Cash Book Hdates not examinedVolume 35
Cash Book Idates not examinedVolume 36
Cash Book K1905-1906Volume 37
Cash Book Ldates not examinedVolume 38
Cash Book Mdates not examinedVolume 39
Cash Book Ndates not examinedVolume 40
Cash Book Odates not examinedVolume 41
Cash Book Pdates not examinedVolume 42
Cash Book Q1911-1912Volume 43
Cash Book R1912-1913Volume 44
Cash Book S1913-1914Volume 45
Cash Book T1914-1915Volume 46
Cash Book U1915-1916Volume 47
Cash Book V1916-1917Volume 48
Cash Book W1917-1918Volume 49
Cash Book X1918-1919Volume 50
Cash Book Y1919-1920Volume 51
Cash Book Z1920-1921Volume 52
Cash Book AA1921-1922Volume 53
Cash Book BB1922-1923Volume 54
Cash Book CC1923-1924Volume 55
Cash Book DD1924-1925Volume 56
Cash Book EE1925-1926Volume 57
Cash Book FF1926-1927Volume 58
Cash Book GG1927-1928Volume 59
Cash Book HH1928-1929Volume 60
Cash Book II1929-1930Volume 61
Untitled (Journal?)1885-1894Volume 62
Journal1895-1906Volume 63
Journal1906-1913Volume 64
Journal1913-1920Volume 65
Journal1920-1924Volume 66
Journal1924-1928Volume 67
Journal1928-1930Volume 68
Income Ledger1921-1928Volume 69
Income Ledger1926-1930Volume 70
Income Ledger1929-1930Volume 71
Investment Ledger1928-1930Volume 72
Investment Ledger1925-1927Volume 73
Property Account1864-1869Volume 74
Addresses1915Volume 75

Collection Overview

Collection Description & Creator Information

Scope and Contents

Subseries 1E: Ledgers includes 75 ledgers documenting the financial transactions of the college from the 19th through the early 20th centuries. The earliest ledger, titled "Ledger of the Trustees of the College of New Jersey" dates from 1769 and is the only colonial binding on any official record held within the University Archives. The ledger also includes a bookbinder's ticket identifying the binding as the work of Philadelphia bookbinder John Dean. The bookbinder's ticket is engraved in silver and signed.

Researchers seeking the University's financial documents, including ledgers, should also consult AC161, Office of the Controller Records. The Office of the Controller was established in 1920, and responsibility for keeping the University's general ledger shifted to that office (held 1920-1941 by G.C. Wintringer, who also held the office of Treasurer between 1930 and 1941.

Arrangement

The ledgers are arranged chronologically and by type.

Collection History

Accruals

Additional accruals of records are expected from the Office of the Treasurer on a continual basis.

Appraisal

No information on appraisal is available.

Processing Information

This collection was processed by Daniel Brennan with assistance from Joshua Muketha '10, Nick Cox '10, and Sarah Vitali '11 in summer 2008. Finding aid written by Daniel Brennan in October, 2008. Subseries 6B: Raymond Clark Chronological Files was added and the finding aid amended by Christie Peterson in September 2011. An inventory of ledgers was added in 2019 by Phoebe Nobles. Early records that relate to the estate of James Lesly (AR.2020.015) added by Phoebe Nobles in 2022.

Access & Use

Conditions Governing Access

Materials older than 30 years that do not pertain to student academic performance or discipline, trustee issues, or faculty personnel matters are open, with the exception of Subseries 7D. Access to Subseries 7D is restricted indefinitely. Materials in Series 8 are restricted for 75 years from the date of their creation due to the discussion of personnel issues.

Conditions Governing Use

Single copies may be made for research purposes. To cite or publish quotations that fall within Fair Use, as defined under U. S. Copyright Law, no permission is required. The Trustees of Princeton University hold copyright to all materials generated by Princeton University employees in the course of their work. For instances beyond Fair Use, if copyright is held by Princeton University, researchers do not need to obtain permission, complete any forms, or receive a letter to move forward with use of materials from the Princeton University Archives.

For instances beyond Fair Use where the copyright is not held by the University, while permission from the Library is not required, it is the responsibility of the researcher to determine whether any permissions related to copyright, privacy, publicity, or any other rights are necessary for their intended use of the Library's materials, and to obtain all required permissions from any existing rights holders, if they have not already done so. Princeton University Library's Special Collections does not charge any permission or use fees for the publication of images of materials from our collections, nor does it require researchers to obtain its permission for said use. The department does request that its collections be properly cited and images credited. More detailed information can be found on the Copyright, Credit and Citations Guidelines page on our website. If you have any questions, please feel free to contact us through the Ask Us! form.

Physical Characteristics and Technical Requirements

Many of these ledgers are oversized and/or fragile. Caution is advised when handling.

Credit this material:

Subseries 1E: Ledgers; Office of the Treasurer Records, AC128, Princeton University Archives, Department of Special Collections, Princeton University Library

Location:
Seeley G. Mudd Manuscript Library
Seeley G. Mudd Manuscript Library
65 Olden Street
Princeton, NJ 08540, USA
(609) 258-6345

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Related Materials

In the course of carrying out its duties, the Office of the Treasurer works with nearly every University administrator and department. Topics that are touched upon in the Office of the Treasurer Records can also often be found in the records of other offices, including but not limited to the Office of the President Records, the Office of the Secretary Records, the Office of the Dean of the College Records, and the Office of the Dean of the Faculty Records, and the General Counsel Records. The also library holds a separate collection of the records of the Office of the Controller (AC161).

In addition to these materials, the library holds the collected financial ledgers and account books of the University dating from 1791 until the 1980s. The earliest of these ledgers can be found in AC128, Series 1. Other, mostly later ledgers can be found in AC161, Office of the Controller Records.

Additional records generated by the Office of Financial Vice President and Treasurer during Carl Schafer's term in those roles (1976-1987) can be found in AC233 Office of the Vice President for Finance and Treasurer Records. Due to the 2005 creation of the Office of the Vice President for Finance and Treasurer, records of treasurers from 2008 onward will be found in AC233.

Names:
Princeton University