Contents and Arrangement Expanded View

Collection Overview

Creator:
Princeton University. Office of the Controller.
Collector:
Princeton University. Library. Department of Rare Books and Special Collections
Title:
Office of the Controller Records
Repository:
Princeton University Archives
Permanent URL:
http://arks.princeton.edu/ark:/88435/7w62f8221
Dates:
1769-2009 (mostly 1921-2009)
Size:
70 boxes and 173 Volumes
Storage Note:
This is stored in multiple locations. Mudd Manuscript Library (mudd): Boxes 1-37; 39-41; 51-71 ReCAP (rcpph): Box 42-50
Language:
English

Abstract

Established in 1920, the Office of the Controller is responsible for the preparation of the University's annual audited financial statements, as well as financial and tax reports to several government agencies including the Internal Revenue Service. Consists of records produced by the Office of the Controller that document University financial matters.

Collection Description & Creator Information

Description:

The records produced by the Office of the Controller document University financial matters. Included among these materials are yearly university budgets and financial reports, indirect cost calculations, tax returns, payroll registers, and financial statements of various University organizations. Since the Controller has financial oversight of the entire University, the records provide information on costs and income as related to personnel, operations, facilities, campus organizations, and administration.

Collection Creator Biography:

Princeton University. Office of the Controller.

Established in 1920, the Office of the Controller is responsible for the preparation of the University's annual audited financial statements, as well as financial and tax reports to several government agencies including the Internal Revenue Service. The office also assists the University Treasurer in the administration of the University's debt program, and provides analytic support to the budget office. Additionally, the Office of the Controller is responsible for the integrity of the general ledger and the monthly reports to departments, and provides assistance to departments with their financial statements. The Office of the Controller also processes Interdepartmental Invoices and Journal Vouchers, distributes Accounts Payable checks, processes stop payment orders and replacement checks, and reconciles the University's numerous bank accounts. Controllers of the university have been: George C. Wintringer: 1920-1941 Gail A. Mills: 1941-1961 Wilbur M. Young: 1961-1975 Raymond J. Clark: 1975-1987 Henry Murphy: 1991-2004 Kenneth Molinaro: 2004-present

Collection History

Acquisition:

Periodic transfers from the Office of the Controller. Includes accessions AR.2006.054, AR.2009.109, and AR.2016.092, among others.

Archival Appraisal Information:

Some financial worksheets have been separated from the records. Ledgers containing transactional records were removed from the records according to the records retention schedule and in consultation with University Controller Kenneth Molinaro in 2018.

Processing Information:

Finding aid created 2007. Revised 2016 and 2020 by Phoebe Nobles.

Access & Use

Access Restrictions:

Series 1 is open for research. Series 2 through 8 are closed for a period of 30 years from the date of their creation. Materials older than 30 years that do not pertain to student academic performance, trustee issues, or faculty personnel matters are open. For more informaton, see the Access Policy For University Archives Collections.

Conditions for Reproduction and Use:

Single photocopies may be made for research purposes. For quotations that are fair use as defined under U. S. Copyright Law, no permission to cite or publish is required. The Trustees of Princeton University hold copyright to all materials generated by Princeton University employees in the course of their work. If copyright is held by Princeton University, researchers will not need to obtain permission, complete any forms, or receive a letter to move forward with non-commercial use of materials from the Mudd Library. For materials where the copyright is not held by the University, researchers are responsible for determining who may hold the copyright and obtaining approval from them. If you have a question about who owns the copyright for an item, you may request clarification by contacting us through the Ask Us! form.

Credit this material:

Office of the Controller Records; Princeton University Archives, Department of Special Collections, Princeton University Library

Permanent URL:
http://arks.princeton.edu/ark:/88435/7w62f8221
Location:
Seeley G. Mudd Manuscript Library
Seeley G. Mudd Manuscript Library
65 Olden Street
Princeton, NJ 08540, USA
(609) 258-6345