Contents and Arrangement

Office Photos, 1996 January

1 box

Collection Overview

Collection Description & Creator Information


No arrangement has been imposed on this subseries. The order of the photographs at the time of their transfer to the archives has been retained. There is a loose arrangement into topical categories.

Collection History


Continued accruals of records are expected from the Office of Communications indefinitely.


Appraisal of this collection was conducted according to Mudd Library Guidelines. During 2009 processing several duplicate publications which were found elsewhere in the Library's collections were removed.

Processing Information

Series 1 of this collection was processed by Helene Van Rossum in 2005. Series 2, Series 3, and Series 4 of this collection were processed by Daniel Brennan in 2008. Finding aid written by Helene Van Rossum in 2005 and added to by Daniel Brennan in 2008. Boxes 236-245 were added to Series 4 by Christie Peterson with assistance from Eleanor Wright '14 and Suchi Mandavilli '14 in April and May 2012 snd rehoused with differnt box numbers in 2018. Enhancement of description and reprocessing of Subseries 4A: Robert P. Matthews conducted by Valencia L. Johnson in 2018.

Access & Use

Conditions Governing Access

Collection is open for research use.

Conditions Governing Use

Single copies may be made for research purposes. To cite or publish quotations that fall within Fair Use, as defined under U. S. Copyright Law, no permission is required. The Trustees of Princeton University hold copyright to all materials generated by Princeton University employees in the course of their work. For instances beyond Fair Use, if copyright is held by Princeton University, researchers do not need to obtain permission, complete any forms, or receive a letter to move forward with use of materials from the Princeton University Archives.

For instances beyond Fair Use where the copyright is not held by the University, while permission from the Library is not required, it is the responsibility of the researcher to determine whether any permissions related to copyright, privacy, publicity, or any other rights are necessary for their intended use of the Library's materials, and to obtain all required permissions from any existing rights holders, if they have not already done so. Princeton University Library's Special Collections does not charge any permission or use fees for the publication of images of materials from our collections, nor does it require researchers to obtain its permission for said use. The department does request that its collections be properly cited and images credited. More detailed information can be found on the Copyright, Credit and Citations Guidelines page on our website. If you have any questions, please feel free to contact us through the Ask Us! form.

Physical Characteristics and Technical Requirements

For preservation reasons, original analog and digital media may not be read or played back in the reading room. Users may visually inspect physical media but may not remove it from its enclosure. All analog audiovisual media must be digitized to preservation-quality standards prior to use. Audiovisual digitization requests are processed by an approved third-party vendor. Please note, the transfer time required can be as little as several weeks to as long as several months and there may be financial costs associated with the process. Requests should be directed through the Ask Us Form.

Series 4: Photographs contains a number of 35mm film slides and photographic negatives.

Credit this material:

Office Photos; Office of Communications Records, AC168, Princeton University Archives, Department of Special Collections, Princeton University Library

Seeley G. Mudd Manuscript Library
Seeley G. Mudd Manuscript Library
65 Olden Street
Princeton, NJ 08540, USA
(609) 258-6345
Storage Note:
  • Mudd Manuscript Library (mudd): Box 140

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Related Materials

The Office of Communications Records relate to many of the other collections of the University Archives. In particular, the subject files which comprise Series 1 are complementary to the Historical Subject File collection. The public information found in Series 3: Faculty and Staff Files is often duplicated in the Faculty Files. Additionally, there is frequent overlap in the photographs in Series 4 and other photograph collections such as the Historic Photograph Collection and the Princeton Alumni Weekly Photograph Collection.

Other Finding Aids

Full text searching of the Undergraduate Student Goverment archived website is available through the ArchiveIt interface.

Princeton School of Public and International Affairs
Princeton University
Princeton university press