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Series 10: Academic Departments, 1973-2016

75 boxes
Restricted Content
Collection Creator:
Princeton University. Office of the Provost
Dates:
1973-2016
Extent:
75 boxes
Languages:
English
Scope and Contents

Series 10: Academic Departments, 1973-2015, contains files the provost kept on each academic department. The files include correspondence with or about department chairs, faculty, and staff; copies of departmental annual reports to the President; minutes from department meetings; academic reviews; handbooks; correspondence regarding departmental budgets and physical space requests; information on faculty recruiting, appointment and retention efforts; appointment of chairs; personnel issues; annual reports, publications, and statistics. For the most part, files are arranged by department. The series also includes records of the advisory councils for the academic departments.

The Graduate School, Plasma Physics Laboratory (PPPL), and Woodrow Wilson School (WWS) are included here as academic departments. The Provost had administrative oversight of the PPPL through 2008, and is now a member of the PPPL Management Group Board of Directors.

Conditions Governing Access

Series 10 is restricted for a period of 30 years from the date of creation. Due to the presence of personnel information, some files are restricted for a period of 75 years from the date of creation. 75-year restrictions are noted at the folder level.

Conditions Governing Use

Single copies may be made for research purposes. To cite or publish quotations that fall within Fair Use, as defined under U. S. Copyright Law, no permission is required. The Trustees of Princeton University hold copyright to all materials generated by Princeton University employees in the course of their work. For instances beyond Fair Use, if copyright is held by Princeton University, researchers do not need to obtain permission, complete any forms, or receive a letter to move forward with use of materials from the Princeton University Archives.

For instances beyond Fair Use where the copyright is not held by the University, while permission from the Library is not required, it is the responsibility of the researcher to determine whether any permissions related to copyright, privacy, publicity, or any other rights are necessary for their intended use of the Library's materials, and to obtain all required permissions from any existing rights holders, if they have not already done so. Princeton University Library's Special Collections does not charge any permission or use fees for the publication of images of materials from our collections, nor does it require researchers to obtain its permission for said use. The department does request that its collections be properly cited and images credited. More detailed information can be found on the Copyright, Credit and Citations Guidelines page on our website. If you have any questions, please feel free to contact us through the Ask Us! form.

Credit this material:

Series 10: Academic Departments; Office of the Provost Records, AC195, Princeton University Archives, Department of Special Collections, Princeton University Library

Storage Note:
  • Mudd Manuscript Library (mudd): Boxes S-000093, S-000360 to S-000365, S-000367, S-000370 to S-000371, S-000375, S-000377, S-000380 to S-000381, S-000384 to S-000386, S-000388 to S-000389, S-000392 to S-000393, S-000395, S-000397, S-000399 to S-000401, S-000406, S-000408 to S-000410, S-000413 to S-000417, S-000420 to S-000421, S-000423 to S-000426, S-000428 to S-000429, S-000431, S-000433, S-000437, S-000439 to S-000442, S-000446 to S-000447, S-000449, S-000455, S-000461, S-000465, S-000470, S-000477 to S-000478, S-000480 to S-000482, S-000484, S-000488 to S-000490, S-000492, S-000495, S-000497 to S-000499, S-000501, S-000503 to S-000505, S-000508
Physical Characteristics and Technical Requirements

For preservation reasons, original analog and digital media may not be read or played back in the reading room. Users may visually inspect physical media but may not remove it from its enclosure. All analog audiovisual media must be digitized to preservation-quality standards prior to use. Audiovisual digitization requests are processed by an approved third-party vendor. Please note, the transfer time required can be as little as several weeks to as long as several months and there may be financial costs associated with the process. Requests should be directed through the Ask Us Form.

Some materials in the Office of the Provost Records [Boxes 258, 296, 364, 370] have been treated for mold; however, materials may still be fragile and exhibit signs of damage. Researchers should exercise caution when handling these materials.

Processing Information

This collection was processed by Matthew Reeder, Rosalba Varallo, Christina McMillan '07, and Shannon DeVore '07 from May 2004. Finding aid written by Matthew Reeder in May 2004.

Additions were processed by Christie Peterson with assistance from Ameena Schelling '12 in November 2010-January 2011. Series 8 was added by Lynn Durgin in December 2015. Series 9 was added by Lynn Durgin in January 2016.

Series 10 through Series 16 were added by Phoebe Nobles in March 2018. An accrual of 12 boxes (AR.2018.107 and AR.2021.032) was processed and added to the finding aid by Phoebe Nobles in 2022.

Collection Overview

Collection Description & Creator Information

Scope and Contents

Series 10: Academic Departments, 1973-2015, contains files the provost kept on each academic department. The files include correspondence with or about department chairs, faculty, and staff; copies of departmental annual reports to the President; minutes from department meetings; academic reviews; handbooks; correspondence regarding departmental budgets and physical space requests; information on faculty recruiting, appointment and retention efforts; appointment of chairs; personnel issues; annual reports, publications, and statistics. For the most part, files are arranged by department. The series also includes records of the advisory councils for the academic departments.

The Graduate School, Plasma Physics Laboratory (PPPL), and Woodrow Wilson School (WWS) are included here as academic departments. The Provost had administrative oversight of the PPPL through 2008, and is now a member of the PPPL Management Group Board of Directors.

Arrangement

No physical arrangement has been performed. For the purposes of this finding aid, the series is arranged into subseries by alphabetical range of academic departments.

Collection History

Accruals

Periodic transfers of records from the Office of the Provost are expected indefinitely.

Appraisal

Appraisal was conducted according to Mudd Manuscript Library policies and procedures. Office invoices and receipts, job search material, grievance files, and personal files not pertaining to the Office of the Provost, have been separated from the records acquired in 2016.

Processing Information

This collection was processed by Matthew Reeder, Rosalba Varallo, Christina McMillan '07, and Shannon DeVore '07 from May 2004. Finding aid written by Matthew Reeder in May 2004.

Additions were processed by Christie Peterson with assistance from Ameena Schelling '12 in November 2010-January 2011. Series 8 was added by Lynn Durgin in December 2015. Series 9 was added by Lynn Durgin in January 2016.

Series 10 through Series 16 were added by Phoebe Nobles in March 2018. An accrual of 12 boxes (AR.2018.107 and AR.2021.032) was processed and added to the finding aid by Phoebe Nobles in 2022.

Access & Use

Conditions Governing Access

Series 10 is restricted for a period of 30 years from the date of creation. Due to the presence of personnel information, some files are restricted for a period of 75 years from the date of creation. 75-year restrictions are noted at the folder level.

Conditions Governing Use

Single copies may be made for research purposes. To cite or publish quotations that fall within Fair Use, as defined under U. S. Copyright Law, no permission is required. The Trustees of Princeton University hold copyright to all materials generated by Princeton University employees in the course of their work. For instances beyond Fair Use, if copyright is held by Princeton University, researchers do not need to obtain permission, complete any forms, or receive a letter to move forward with use of materials from the Princeton University Archives.

For instances beyond Fair Use where the copyright is not held by the University, while permission from the Library is not required, it is the responsibility of the researcher to determine whether any permissions related to copyright, privacy, publicity, or any other rights are necessary for their intended use of the Library's materials, and to obtain all required permissions from any existing rights holders, if they have not already done so. Princeton University Library's Special Collections does not charge any permission or use fees for the publication of images of materials from our collections, nor does it require researchers to obtain its permission for said use. The department does request that its collections be properly cited and images credited. More detailed information can be found on the Copyright, Credit and Citations Guidelines page on our website. If you have any questions, please feel free to contact us through the Ask Us! form.

Physical Characteristics and Technical Requirements

For preservation reasons, original analog and digital media may not be read or played back in the reading room. Users may visually inspect physical media but may not remove it from its enclosure. All analog audiovisual media must be digitized to preservation-quality standards prior to use. Audiovisual digitization requests are processed by an approved third-party vendor. Please note, the transfer time required can be as little as several weeks to as long as several months and there may be financial costs associated with the process. Requests should be directed through the Ask Us Form.

Some materials in the Office of the Provost Records [Boxes 258, 296, 364, 370] have been treated for mold; however, materials may still be fragile and exhibit signs of damage. Researchers should exercise caution when handling these materials.

Credit this material:

Series 10: Academic Departments; Office of the Provost Records, AC195, Princeton University Archives, Department of Special Collections, Princeton University Library

Location:
Seeley G. Mudd Manuscript Library
Seeley G. Mudd Manuscript Library
65 Olden Street
Princeton, NJ 08540, USA
(609) 258-6345
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Storage Note:
  • Mudd Manuscript Library (mudd): Boxes S-000093, S-000360 to S-000365, S-000367, S-000370 to S-000371, S-000375, S-000377, S-000380 to S-000381, S-000384 to S-000386, S-000388 to S-000389, S-000392 to S-000393, S-000395, S-000397, S-000399 to S-000401, S-000406, S-000408 to S-000410, S-000413 to S-000417, S-000420 to S-000421, S-000423 to S-000426, S-000428 to S-000429, S-000431, S-000433, S-000437, S-000439 to S-000442, S-000446 to S-000447, S-000449, S-000455, S-000461, S-000465, S-000470, S-000477 to S-000478, S-000480 to S-000482, S-000484, S-000488 to S-000490, S-000492, S-000495, S-000497 to S-000499, S-000501, S-000503 to S-000505, S-000508

Find More

Other Finding Aids

The records of various University administrative offices, academic departments, organizations, and committees relate to, and sometimes overlap with, this collection. Of particular interest may be the administrative record groups of the Office of the President (AC117, AC187, AC193, AC264, and AC379); the Annual Reports to the President (AC068); the Office of the Executive Vice President (AC271); the Office of the Dean of the Faculty (AC118); the Office of the Dean of the College (AC149); and the Graduate School Records (AC127).

The Princeton University Historical Audiovisual Collection (AC047) includes seven items that were moved there from the Office of the Provost Records: an audiotape labeled "Provost Bowen w/ students, 5-9-72, WPRB" (WPRB is the campus radio station), was originally found in the Office of the Provost Records, box 22, folder 4 (Bowen--Students--Institute for Defense Analysis (IDA)--Sit-In); and six audiotapes of the Hickel case campus hearings, originally found among the contents of the Office of the Provost Records, box 21, folders 2-10 (Bowen--Students--Hickel Case).

Full text searching of the Office of the Provost archived website is available through the ArchiveIt interface.

Names:
Princeton University
Benacerraf, Paul.
Bowen, William G.
Eisgruber, Christopher L.
Goldfeld, Stephen M.
Gutmann, Amy
Hackney, Sheldon (1933-2013)
Ostriker, J. P.
Rees, Albert (1921-1992)
Rudenstine, Neil L.
Sonnenschein, Hugo
Spies, Richard R.