Contents and Arrangement Expanded View

Collection Overview

Creator:
Princeton University. Office of the Vice President for Finance and Treasurer.
Collector:
Princeton University. Library. Special Collections
Title:
Office of the Vice President for Finance and Treasurer Records
Repository:
Princeton University Archives
Permanent URL:
http://arks.princeton.edu/ark:/88435/qn59q4003
Dates:
1972-2017 (mostly 1972-1997)
Size:
87 boxes and 1 websites
Storage Note:
Mudd Manuscript Library (mudd): Box 1-87
Language:
English

Abstract

The Office of the Vice President for Finance and Treasurer is the administrative office at Princeton University responsible for overseeing the university's budget, procurement services, tax compliance, risk management, and other general, non-investment related fiduciary responsibilities. The records in this collection primarily document the activities of three consecutive administrators who held the position of vice president for finance, either solely or in combination with the roles of treasurer and vice president for administration: Paul B. Firstenberg (1972-1976), Carl W. Schafer (1976-1987), and Richard R. Spies (1988-2001). Also included are the records of Laurel B. Harvey, who served as assistant vice president for finance and administration under Schafer and Spies.

Collection Description & Creator Information

Description:

The collection documents the activities of three consecutive administrators who held the position of vice presidents for finance, either solely or in combination with the roles of treasurer and vice president for administration: Paul B. Firstenberg (1972-1976), Carl W. Schafer (1976-1987), and Richard R. Spies (1988-2001). Also included are the records of Laurel B. Harvey, who served as assistant vice president for finance and administration under Schafer and Spies. The records consist of subject files, correspondence, and departmental budget reports. Also in the collection are the meeting minutes and notes of the many committees upon which the vice president sat, including the Priorities Committee, the Resources Committee, the Personnel Oversight Committee, and the Community Affairs Committee.

Collection Creator Biography:

Princeton University. Office of the Vice President for Finance and Treasurer.

The Office of the Vice President for Finance and Treasurer is the administrative office at Princeton University responsible for overseeing the university's budget, procurement services, tax compliance, risk management, and other general, non-investment related fiduciary responsibilities. The Office, formally established with its present name in 2005 and reporting directly to the University President, has changed names and responsibilities throughout the university's history and combines functions once held by the following previously distinct cabinet offices: the Office of the Treasurer (1746-2005), the Office of the Vice President for Finance (1972-1988), and the Office of the Vice President for Finance and Administration (1988-2001).

From 1972-2001, financial and administrative functions of Princeton University were managed by a succession of related and functionally overlapping offices. From 1972-1976, Paul Firstenberg served as financial vice president, while Carl W. Schafer served as treasurer, and Anthony Maruca served as vice president for administrative affairs. From 1976-1987, Carl Schafer performed the functions of financial vice president as well as his existing treasurer functions in the restructured office of the financial vice president and treasurer, while Anthony Maruca continued as vice president for administrative affairs.

In 1988, a separate treasurer was again named, and the functions of the former vice president for administrative affairs were added to the functions of the financial vice president to create the office of the vice president for finance and administration. The vice president for finance and administration had responsibility for coordinating and developing policies and plans for the financial, administrative, and corporate operations of the University, and with charge, under the committee on Finance, of the funds, stocks, securities, and other investments of the Corporation, including off-campus real estate. The vice president for finance and administration also served as an ex officio member of the Council of the Princeton University Community and of its Committees on Priorities and on Resources. Richard R. Spies served in this position from its creation in 1988 until 2001, when the administrative and financial functions were once again divided between two separate offices: the office of the vice president for administration (now the Office of the Executive Vice President) and the office of the treasurer.

In 2001, Christopher McCrudden was selected as the University's Treasurer and four years later he became the first-ever Vice President for Finance and Treasurer, a position he held until 2007. Carolyn Ainslie followed him in the position, beginning her tenure October 1, 2008, after a decade of leadership at Cornell University.

Collection History

Processing Information:

Container lists for this collection were created by Suchi Mandavilli '14 and Eleanor Wright '14 in October 2011. Finding aid updated by Christie Peterson in October 2011.

Access & Use

Access Restrictions:

Due to the presence of faculty and staff personnel information this collection must be reviewed for potentially restricted records before access is given. Please contact the University Archives at least 48 hours prior to your visit. Materials older than 30 years that do not pertain to student academic performance, or faculty personnel matters are open.

Series 5: Public Website is open for research use.

Conditions for Reproduction and Use:

Single photocopies may be made for research purposes. For quotations that are fair use as defined under U. S. Copyright Law, no permission to cite or publish is required. The Trustees of Princeton University hold copyright to all materials generated by Princeton University employees in the course of their work. If copyright is held by Princeton University, researchers will not need to obtain permission, complete any forms, or receive a letter to move forward with non-commercial use of materials from the Mudd Library. For materials where the copyright is not held by the University, researchers are responsible for determining who may hold the copyright and obtaining approval from them. If you have a question about who owns the copyright for an item, you may request clarification by contacting us through the Ask Us! form.

Other Finding Aids:

Full text searching of this collection's archived website is available through the Archive-It interface.

Credit this material:

Office of the Vice President for Finance and Treasurer Records; Princeton University Archives, Department of Special Collections, Princeton University Library

Permanent URL:
http://arks.princeton.edu/ark:/88435/qn59q4003
Location:
Seeley G. Mudd Manuscript Library
Seeley G. Mudd Manuscript Library
65 Olden Street
Princeton, NJ 08540, USA
(609) 258-6345

Find More

Related Material:

Researchers may wish to consult AC271 Office of the Executive Vice President Records, which document organizational functions (such as oversight of facilities, campus security, and human resources) that were once administered by the Office of Finance and Treasury from 1988-2001 when it was known as the Office of Finance and Administration.

Due to the fact that the Office of the Treasurer had been primarily a separate office from 1746 until 2005, the bulk of records from past University Treasurers can be found in AC128 Office of the Treasurer Records.

Subject Terms:
College administrators -- New Jersey -- Princeton.
Universities and colleges -- Administration.
Universities and colleges -- Business management.
Universities and colleges -- Finance.
Genre Terms:
Web sites.
Names:
Princeton university
Princeton UniversityOffice of the Vice President for Administrative Affairs.
Firstenberg, Paul B., 1933-
Spies, Richard R.