- Collection Overview
- Collection Description & Creator Information
- Access & Use
- Collection History
- Find Related Materials
Expanded View
Collection Overview
- Creator:
- Princeton University. Office of the Vice President for Finance and Treasurer.
- Title:
- Office of the Vice President for Finance and Treasurer Records
- Repository:
- Princeton University Archives
- Permanent URL:
- http://arks.princeton.edu/ark:/88435/qn59q4003
- Dates:
- 1930-2017 (mostly 1972-1997)
- Size:
- 87 boxes and 1 websites
- Storage Note:
- Mudd Manuscript Library (scamudd): Box 1-87
- Language:
- English
Abstract
The Office of the Vice President for Finance and Treasurer is the administrative office at Princeton University responsible for overseeing the university's budget, procurement services, tax compliance, risk management, and other general, non-investment related fiduciary responsibilities. The records in this collection primarily document the activities of three consecutive administrators who held the position of vice president for finance, either solely or in combination with the roles of treasurer and vice president for administration: Paul B. Firstenberg (1972-1976), Carl W. Schafer (1976-1987), and Richard R. Spies (1988-2001). Also included are the records of Laurel B. Harvey, who served as assistant vice president for finance and administration under Schafer and Spies.
Collection Description & Creator Information
- Scope and Contents
The collection documents the activities of three consecutive administrators who held the position of vice presidents for finance, either solely or in combination with the roles of treasurer and vice president for administration: Paul B. Firstenberg (1972-1976), Carl W. Schafer (1976-1987), and Richard R. Spies (1988-2001). Also included are the records of Laurel B. Harvey, who served as assistant vice president for finance and administration under Schafer and Spies. The records consist of subject files, correspondence, and departmental budget reports. Also in the collection are the meeting minutes and notes of the many committees upon which the vice president sat, including the Priorities Committee, the Resources Committee, the Personnel Oversight Committee, and the Community Affairs Committee.
- Collection Creator Biography:
Princeton University. Office of the Vice President for Finance and Treasurer.
The Office of the Vice President for Finance and Treasurer is the administrative office at Princeton University responsible for overseeing the university's budget, procurement services, tax compliance, risk management, and other general, non-investment related fiduciary responsibilities. The Office, formally established with its present name in 2005 and reporting directly to the University President, has changed names and responsibilities throughout the university's history and combines functions once held by the following previously distinct cabinet offices: the Office of the Treasurer (1746-2005), the Office of the Vice President for Finance (1972-1988), and the Office of the Vice President for Finance and Administration (1988-2001).
From 1972-2001, financial and administrative functions of Princeton University were managed by a succession of related and functionally overlapping offices. From 1972-1976, Paul Firstenberg served as financial vice president, while Carl W. Schafer served as treasurer, and Anthony Maruca served as vice president for administrative affairs. From 1976-1987, Carl Schafer performed the functions of financial vice president as well as his existing treasurer functions in the restructured office of the financial vice president and treasurer, while Anthony Maruca continued as vice president for administrative affairs.
In 1988, a separate treasurer was again named, and the functions of the former vice president for administrative affairs were added to the functions of the financial vice president to create the office of the vice president for finance and administration. The vice president for finance and administration had responsibility for coordinating and developing policies and plans for the financial, administrative, and corporate operations of the University, and with charge, under the committee on Finance, of the funds, stocks, securities, and other investments of the Corporation, including off-campus real estate. The vice president for finance and administration also served as an ex officio member of the Council of the Princeton University Community and of its Committees on Priorities and on Resources. Richard R. Spies served in this position from its creation in 1988 until 2001, when the administrative and financial functions were once again divided between two separate offices: the office of the vice president for administration (now the Office of the Executive Vice President) and the office of the treasurer.
In 2001, Christopher McCrudden was selected as the University's Treasurer and four years later he became the first-ever Vice President for Finance and Treasurer, a position he held until 2007. Carolyn Ainslie followed him in the position, beginning her tenure October 1, 2008, after a decade of leadership at Cornell University.
Collection History
- Processing Information
Container lists for this collection were created by Suchi Mandavilli '14 and Eleanor Wright '14 in October 2011. Finding aid updated by Christie Peterson in October 2011.
Access & Use
- Conditions Governing Access
Due to the presence of faculty and staff personnel information this collection must be reviewed for potentially restricted records before access is given. Please contact the University Archives at least 48 hours prior to your visit. Materials older than 30 years that do not pertain to student academic performance, or faculty personnel matters are open.
Series 5: Public Website is open for research use.
- Conditions Governing Use
Single copies may be made for research purposes. To cite or publish quotations that fall within Fair Use, as defined under U. S. Copyright Law, no permission is required. The Trustees of Princeton University hold copyright to all materials generated by Princeton University employees in the course of their work. For instances beyond Fair Use, if copyright is held by Princeton University, researchers do not need to obtain permission, complete any forms, or receive a letter to move forward with use of materials from the Princeton University Archives.
For instances beyond Fair Use where the copyright is not held by the University, while permission from the Library is not required, it is the responsibility of the researcher to determine whether any permissions related to copyright, privacy, publicity, or any other rights are necessary for their intended use of the Library's materials, and to obtain all required permissions from any existing rights holders, if they have not already done so. Princeton University Library's Special Collections does not charge any permission or use fees for the publication of images of materials from our collections, nor does it require researchers to obtain its permission for said use. The department does request that its collections be properly cited and images credited. More detailed information can be found on the Copyright, Credit and Citations Guidelines page on our website. If you have any questions, please feel free to contact us through the Ask Us! form.
- Physical Characteristics and Technical Requirements
For preservation reasons, original analog and digital media may not be read or played back in the reading room. Users may visually inspect physical media but may not remove it from its enclosure. All analog audiovisual media must be digitized to preservation-quality standards prior to use. Audiovisual digitization requests are processed by an approved third-party vendor. Please note, the transfer time required can be as little as several weeks to as long as several months and there may be financial costs associated with the process. Requests should be directed through the Ask Us Form.
- Credit this material:
Office of the Vice President for Finance and Treasurer Records; Princeton University Archives, Department of Special Collections, Princeton University Library
- Permanent URL:
- http://arks.princeton.edu/ark:/88435/qn59q4003
- Location:
-
Seeley G. Mudd Manuscript LibrarySeeley G. Mudd Manuscript Library65 Olden StreetPrinceton, NJ 08540, USA
- Storage Note:
- Mudd Manuscript Library (scamudd): Box 1-87
Find More
- Other Finding Aids
Full text searching of this collection's archived website is available through the Archive-It interface.
- Subject Terms:
- College administrators -- New Jersey -- Princeton.
Universities and colleges -- Administration.
Universities and colleges -- Business management.
Universities and colleges -- Finance. - Genre Terms:
- Web sites.
- Names:
- Princeton University
Princeton UniversityOffice of the Vice President for Administrative Affairs.
Firstenberg, Paul B. (1933)
Spies, Richard R.
