- Collection Overview
- Collection Description & Creator Information
- Access & Use
- Collection History
- Find Related Materials
Series 19: Digital Files, 1991 June 3-2013 August 2
Collection Overview
Collection Description & Creator Information
- Scope and Contents
The Digital Files series is composed of materials relating to the academic, financial, and general administration of the University. The files in this series were created and maintained by the Office of the President as a networked shared drive. It contains six subseries that each reflect different aspects of the president's tenure. Materials in this series might otherwise duplicate content in the paper records, but in many cases the content of the Digital Files series is unique and does not overlap with other series. See subseries descriptions for more detailed information on their holdings.
- Arrangement
The Digital Files series is arranged alphabetically into six subseries. To improve access to materials, the accessioning archivist created each subseries in the Digital Files series. However, all folders, subfolders, and files within each subseries maintain their original arrangement and hierarchy as they arrived to the archives. 49 files that were not located in a folder were placed into the folder labeled, Miscellaneous, 2006-2013. In constructing the subseries titles, efforts were made, where possible, to mirror the subseries titles represented in the paper-based series. A directory print, which records the original arrangement of the entire accession, is available upon request.
Collection History
- Acquisition:
AR.2013.130
The series was transferred to the University Archives from the Office of the President in August 2013 and was received separately from the analog records transferred earlier in the year. At the time of transfer Office of the President staff transferred the office's networked shared drive to a portable flash drive and gave the drive to the University Archives.
- Appraisal
Appraisal has been conducted in accordance with Seeley G. Mudd Manuscript Library guidelines. No material was separated during accessioning in 2013, 2015, or 2018. Separation status for 2017 is unknown.
- Processing Information
Accessioning and processing was completed by Lynn Durgin in 2013. Finding was created by Lynn Durgin in 2013 at the time of accessioning. Collection-level, Series-level, and subseries-level description were created but no physical processing or arrangement occurred at this time. File-level inventories were created by administrative staff in the Office of the President and converted from spreadsheets to EAD XML by University Archives staff. Series 19 reprocessed and finding aid updated by Elena Colon-Marrero in May 2015. Finding aid updated in 2017 by Lynn Durgin. 2018 accessions processed and finding aid updated in 2018 by Annalise Berdini.
Access & Use
- Conditions Governing Access
Records are closed for 30 years from the date of their creation. Materials older than 30 years that do not pertain to student academic performance, trustee issues, or faculty personnel matters are open.
- Conditions Governing Use
Single copies may be made for research purposes. To cite or publish quotations that fall within Fair Use, as defined under U. S. Copyright Law, no permission is required. The Trustees of Princeton University hold copyright to all materials generated by Princeton University employees in the course of their work. For instances beyond Fair Use, if copyright is held by Princeton University, researchers do not need to obtain permission, complete any forms, or receive a letter to move forward with use of materials from the Princeton University Archives.
For instances beyond Fair Use where the copyright is not held by the University, while permission from the Library is not required, it is the responsibility of the researcher to determine whether any permissions related to copyright, privacy, publicity, or any other rights are necessary for their intended use of the Library's materials, and to obtain all required permissions from any existing rights holders, if they have not already done so. Princeton University Library's Special Collections does not charge any permission or use fees for the publication of images of materials from our collections, nor does it require researchers to obtain its permission for said use. The department does request that its collections be properly cited and images credited. More detailed information can be found on the Copyright, Credit and Citations Guidelines page on our website. If you have any questions, please feel free to contact us through the Ask Us! form.
- Physical Characteristics and Technical Requirements
For preservation reasons, original analog and digital media may not be read or played back in the reading room. Users may visually inspect physical media but may not remove it from its enclosure. All analog audiovisual media must be digitized to preservation-quality standards prior to use. Audiovisual digitization requests are processed by an approved third-party vendor. Please note, the transfer time required can be as little as several weeks to as long as several months and there may be financial costs associated with the process. Requests should be directed through the Ask Us Form.
This collection contains materials acquired from an Apple iMac desktop computer running OS X 10.9.5 ("Mavericks"). Researchers are responsible for meeting the technical requirements needed to access these materials, including any and all hardware and software.
- Credit this material:
Series 19: Digital Files; Office of the President Records: Shirley Tilghman Subgroup, AC379, Princeton University Archives, Department of Special Collections, Princeton University Library
- Location:
-
Seeley G. Mudd Manuscript LibrarySeeley G. Mudd Manuscript Library65 Olden StreetPrinceton, NJ 08540, USA
Find More
- Other Finding Aids
Full text searching of this collection's archived website is available through the Archive-It interface.
- Names:
- United States. National Aeronautics and Space Administration.
University of Michigan.
Institute for advanced study Princeton, N.J.
Ivy League (Athletic conference)
New Jersey Commission on Higher Education
Princeton University
Princeton University. Faculty.
Princeton University. Graduate School
Princeton University. School of Architecture and Urban Planning
Princeton University. School of Engineering and Applied Science
Princeton University. Trustees
Shapiro, Harold T. (1935)
Tilghman, Shirley M.