Contents and Arrangement
Online

Subseries 1B: Shared Office Server Files, 2003 December 19-2015 July 22

7264 digital files
Restrictions may apply. See Access Note.

Collection Overview

Collection Description & Creator Information

Scope and Contents

The files in this subseries were acquired from a shared server accessible by the entire office. These records constitute the primary corpus of documents created and used during the administrations of the first Vice President for Campus Life, Janet Smith Dickerson, and her successor, Cynthia Cherrey. The predominant file types in this group of records are textual documents of meeting agendas and minutes (Microsoft Word, PDF), spreadsheets and tabular data used for reports (Microsoft Excel), and presentation files for internal and external use (Microsoft PowerPoint).

The topics covered in this subseries pertain to initiatives and activities conducted by the office itself as well as topics related to the many departments it oversees, such as the Office of the Dean of Undergraduate Students, the Office of Religious Life, and the Pace Center for Civic Engagement, the records of which can be found in the "Core Group" folder. The largest volume of files within this subseries can be found in the following folders, respectively: "Amy Campbell_Archive," "Trustees," and "Janet Smith Dickerson-Archive."

The first folder, of Amy Campbell, reflects the work done by Campbell through various administrative positions within the office's first decade of existence, including Campbell's position as co-chair of the Alcohol Coalition Committee. The Trustees folder holds reports and other documents prepared by the Office for the Board, especially materials from the Trustees Committee on Student Life, Health and Athletics. The final folder, on Janet Smith Dickerson, contains reports and program reviews (on Athletics, University Health Services, Sustained Dialogue) from her stewardship of the Office as its first Vice President as well as a folder of correspondence with external (mostly financial donors) and internal (mostly alumni) parties.

Arrangement

This subseries retains its original arrangement.

Collection History

Appraisal

Appraisal has been conducted in accordance with Mudd Library guidelines. The records in Series 1 were appraised using the output of the software application Digital Record Object Identification (DROID), resulting in roughly 2/3 of the records being selected with archival value.

During accessioning, the following four folders were deleted from the folder "Janet Smith Dickerson - Archive" in Subseries 1B. "/Recommendations" was deleted due to the presence of FERPA-protected information pertaining to student performance. "/JSD - including Bios and Recommendations/JSD, address lists and personal" was deleted to the presence of personal information pertaining to Dickerson's private life outside of her role at the University. "/Correspondence (stewardship ltrs)/Recommendation Ltrs" was deleted due to the presence of FERPA-protected information pertaining to student performance. "/Correspondence (stewardship ltrs)/External" was deleted due to the presence of FERPA-protected information pertaining to student performance.

Processing Information

This collection was processed by Jarrett M. Drake in 2016. Finding aid written by Jarrett M. Drake in 2016.

Access & Use

Conditions Governing Access

Series 1: July 2015 Transfer is restricted for 30 years from the date of record. Series 2 and Series 3 are open for research use.

Conditions Governing Use

Single copies may be made for research purposes. To cite or publish quotations that fall within Fair Use, as defined under U. S. Copyright Law, no permission is required. The Trustees of Princeton University hold copyright to all materials generated by Princeton University employees in the course of their work. For instances beyond Fair Use, if copyright is held by Princeton University, researchers do not need to obtain permission, complete any forms, or receive a letter to move forward with use of materials from the Princeton University Archives.

For instances beyond Fair Use where the copyright is not held by the University, while permission from the Library is not required, it is the responsibility of the researcher to determine whether any permissions related to copyright, privacy, publicity, or any other rights are necessary for their intended use of the Library's materials, and to obtain all required permissions from any existing rights holders, if they have not already done so. Princeton University Library's Special Collections does not charge any permission or use fees for the publication of images of materials from our collections, nor does it require researchers to obtain its permission for said use. The department does request that its collections be properly cited and images credited. More detailed information can be found on the Copyright, Credit and Citations Guidelines page on our website. If you have any questions, please feel free to contact us through the Ask Us! form.

Physical Characteristics and Technical Requirements

For preservation reasons, original analog and digital media may not be read or played back in the reading room. Users may visually inspect physical media but may not remove it from its enclosure. All analog audiovisual media must be digitized to preservation-quality standards prior to use. Audiovisual digitization requests are processed by an approved third-party vendor. Please note, the transfer time required can be as little as several weeks to as long as several months and there may be financial costs associated with the process. Requests should be directed through the Ask Us Form.

This collection contains records created and used on computing devices. Researchers are responsible for meeting the technical requirements needed to access these materials, including any and all hardware and software.

Credit this material:

Subseries 1B: Shared Office Server Files; Office of the Vice President for Campus Life Records, AC427, Princeton University Archives, Department of Special Collections, Princeton University Library

Location:
Seeley G. Mudd Manuscript Library
Seeley G. Mudd Manuscript Library
65 Olden Street
Princeton, NJ 08540, USA
(609) 258-6345

Find More

Related Materials

Numerous collections in the University Archives contain records from the offices, departments, and units that the Office of the Vice President for Campus Life directly and indirectly administers. These collections include the Office of the Dean of Undergraduate Students Records (AC136), the Office of the Dean of Religious Life and the Chapel Records (AC144), the Women's Center Records (AC248), the Carl A. Fields Center for Equality and Cultural Understanding Records (AC342), the Community House Records (AC416), and the Office of Career Services Records (AC421). A significant number of the collections acquired via the Archiving Student Activism at Princeton (ASAP) initiative also have records related to the Campus Life Office.

Other Finding Aids

Full text searching of the this collection's archived website(s) is available through the Archive-It interface.

Names:
Princeton University