Contents and Arrangement

Series I, Board of Directors - General Files, 1940-1966

4 boxes

Collection Overview

Collection Description & Creator Information

Scope and Contents

Series I, Board of Directors - General Files - (1940-1966) includes the agendas and minutes of the meetings of the Board of Directors as well as files dealing with the administration of the work of the Board of Directors. In addition, the file "Preliminary Organization" contains material on the founding of the corporation. While the board is not officially involved in these activities (because it had not yet come into being) the people involved in the activities described in the documents served as founding members of the board. Also, many issues were decided by the board by means of a mail vote, and UCR/USC kept each of the ballots submitted by each member of the board. However, since the votes were summarized by a cover sheet, and were often unanimous, multiple copies were discarded, and only one sample ballot was retained from each vote to show the format and the text of the ballot. The files entitled "Minutes" contain the minutes of the meetings of the Board of Directors, the Members of the Corporation, the Executive Committee (a subcommittee of the Board of Directors), and the Subcommittee on Operating Budgets interfiled together because the business of all the committees is so closely related that reference to all of their minutes is necessary to understand them.


The material in this series are arranged in alphabetical order by subject and reverse-chronological order within each subject The files entitled "Minutes" that include minutes from the Board of Directors and various committees are interfiled in reverse-chronological order. They are arranged in this order because UCR/USC arranged the minutes in that manner in their own records.

Collection History


There is no indication that materials were separated from this collection.

Processing Information

This collection was processed by Douglas Ray in August 1992. The December 2007 Accession was processed by Mike Mellor in December 2007. Finding aid written by Douglas Ray in August 1992 and updated by Mike Mellor in December 2007.

Access & Use

Conditions Governing Access

Collection is open for research use.

Conditions Governing Use

Single copies may be made for research purposes. To cite or publish quotations that fall within Fair Use, as defined under U. S. Copyright Law, no permission is required. For instances beyond Fair Use, it is the responsibility of the researcher to determine whether any permissions related to copyright, privacy, publicity, or any other rights are necessary for their intended use of the Library's materials, and to obtain all required permissions from any existing rights holders, if they have not already done so. Princeton University Library's Special Collections does not charge any permission or use fees for the publication of images of materials from our collections, nor does it require researchers to obtain its permission for said use. The department does request that its collections be properly cited and images credited. More detailed information can be found on the Copyright, Credit and Citations Guidelines page on our website. If you have any questions, please feel free to contact us through the Ask Us! form.

Physical Characteristics and Technical Requirements

For preservation reasons, original analog and digital media may not be read or played back in the reading room. Users may visually inspect physical media but may not remove it from its enclosure. All analog audiovisual media must be digitized to preservation-quality standards prior to use. Audiovisual digitization requests are processed by an approved third-party vendor. Please note, the transfer time required can be as little as several weeks to as long as several months and there may be financial costs associated with the process. Requests should be directed through the Ask Us Form.

Credit this material:

Series I, Board of Directors - General Files; United Service to China Records, MC135, Public Policy Papers, Department of Special Collections, Princeton University Library

Seeley G. Mudd Manuscript Library
65 Olden Street
Princeton, NJ 08540, USA
(609) 258-6345
Storage Note:
  • Mudd Manuscript Library (mudd): Box 1-4