CONTENTS AND ARRANGEMENT

2014, 2014 January 01 - 2014 December 31

1 item

Collection Overview

Collection Description & Creator Information

Description:

20,340 emails

The Princeton University Office of the Dean of the College Records consists of the files of the dean and the office staff. Materials in the record group include correspondence, clippings, minutes, press releases, syllabi, student files, committee records, reports, proposals, statistics, and printed material. The records document the office's involvement with other administrative offices on campus, students, trustees, and entities outside of the University.

There is a significant amount of overlap among the series. Series 9 (General Files) in particular contains information that is nearly the same as or that complements material in the other series. Overall, the records of the Office of the Dean of the College are particularly useful for research into the role and responsibilities of the Dean of the College; the structures and policies governing undergraduate life; cooperation between the Office of the Dean of the College and other administrative offices, including the Office of the President; historic changes and events that have affected Princeton University (for example World War II, the Korean War, the Vietnam War, and changes in the undergraduate body, especially the admittance of minorities and women); events and programs on campus; faculty, teaching, and academic departments; and Princeton's relationships with academic and cultural institutions and businesses, federal and state governments, and alumni and trustees.

Please see series descriptions in contents list for additional information about individual series.

Collection History

Archival Appraisal Information:

Appraisal has been conducted in accordance with Mudd Library guidelines. Of the 93,536 emails that were transferred with accession AR.2015.039 (Subseries 23A), 20,340 emails were selected for permanent retention based on a structered query for specific keywords and email addresses.

Processing Information:

Series 1-16 were processed by Susan Hamson and Rosalba D. Varallo with the assistance of Shannon DeVore '07, Lindsey Huddle '07, Natasha Marshall '05, Pardon Makumbe '07, Elona Toska '05, and Victor Wakefield '07. Finding aid written by Christie Lutz in October 2006 .

Series 17-20 were processed and finding aid was updated by Christie Peterson with the assistance of Ameena Schelling '12 in November 2010 .

Series 23 was processed and finding aid was updated by Jarrett M. Drake in May 2015 .

Floppy Disks in Series 21 was processed and finding aid was updated by Elena Colon-Marrero in June 2015 .

Materials in Box 161 were treated for mold by the Preservation Department.

Subseries 21C was processed and finding aid updated by Annalise Berdini in August 2018 .

Access & Use

Access Restrictions:

Materials older than 30 years that do not pertain to student academic performance or faculty personnel matters are open. Student academic records in Series 15: Students and Series 19: Fulbright Applications – Winners are restricted for 75 years from the date of the creation of the record or the lifetime of the student.

Restrictions beyond 30 years are noted in the relevant series descriptions and in the folder list.

Series 17: Undergraduate Announcements in Electronic Format is open for research.

Conditions for Reproduction and Use:

Single photocopies may be made for research purposes. For quotations that are fair use as defined under U. S. Copyright Law , no permission to cite or publish is required. The Trustees of Princeton University hold copyright to all materials generated by Princeton University employees in the course of their work. If copyright is held by Princeton University, researchers will not need to obtain permission, complete any forms, or receive a letter to move forward with non-commercial use of materials from the Mudd Library. For materials where the copyright is not held by the University, researchers are responsible for determining who may hold the copyright and obtaining approval from them. If you have a question about who owns the copyright for an item, you may request clarification by contacting us through the Ask Us! form.

Special Requirements for Access:

Series 21 contains floppy disks and Series 23 contains records created and used on Windows 7 and Mac OS X desktop computers. Researchers are responsible for meeting the technical requirements needed to access these materials, including any and all hardware and software.

Credit this material:

2014; Office of the Dean of the College Records, AC149, Princeton University Archives, Department of Special Collections, Princeton University Library

Location:
Seeley G. Mudd Manuscript Library
Seeley G. Mudd Manuscript Library
65 Olden Street
Princeton, NJ 08540, USA
(609) 258-6345