Contents and Arrangement Collection View
Description:

The Academic series contains the records of the Office of the President that pertain to the academic departments, schools, and programs of Princeton University.

The Academic Series is divided into seven subseries.

Description:

The Administration series contains records related to the administrative offices and various other administrative bodies of the University.

The Administrative series is divided into five subseries.

Description:

The Alumni Relations series contains records documenting the Office of the President's interactions with Princeton alumni and alumni organizations.

No arrangement action taken or arrangement information not recorded at the time of processing.

Description:

The Associations series contains records pertaining to the University's membership within various scholarly associations, specifically the Association of American Universities and the Universities Research Association. The records contain University and association correspondence, memoranda, reports, meetings, and minutes.

No arrangement action taken or arrangement information not recorded at the time of processing.

Description:

The Chapel series contains material relating to the University Chapel, specifically the search for the Dean of the Chapel that took place in 1988 and 1989.

No arrangement action taken or arrangement information not recorded at the time of processing.

Description:

The Finances series contains records concerning the University's finances and fundraising endeavors.

No arrangement action taken or arrangement information not recorded at the time of processing.

Description:

The Library series contains materials related to the University library, such as correspondence, interoffice memoranda, and general data.

No arrangement action taken or arrangement information not recorded at the time of processing.

Description:

The Personal series contains the records and correspondence of Shirley M. Tilghman documenting her activities both in an official administrative capacity and outside of the domain of her position as Princeton University's nineteenth president.

No arrangement action taken or arrangement information not recorded at the time of processing.

Description:

The Personnel series contains records pertaining to individuals employed by the University as faculty or staff.

No arrangement action taken or arrangement information not recorded at the time of processing.

Description:

The Physical Education and Athletics series contains records documenting Princeton University's intercollegiate sports programs.

No arrangement action taken or arrangement information not recorded at the time of processing.

Description:

The Physical Plant series consists of documents related to the construction and renovation of university buildings, as well as the maintenance and development of the campus grounds.

No arrangement action taken or arrangement information not recorded at the time of processing.

Description:

The Princeton and Local Relations series contains records of President Tilghman's participation in local community activities and events.

No arrangement action taken or arrangement information not recorded at the time of processing.

Description:

The Public Occassions series contains materials regarding public events including Commencement, buidling dedications and lectures.

No arrangement action taken or arrangement information not recorded at the time of processing.

Description:

The Research series consists of records relating to University oversight of and participation in various research projects. There is also a file pertaining to the University Research Board, the University organization charged with oversight of all research undertaken at Princeton.

No arrangement action taken or arrangement information not recorded at the time of processing.

Description:

The Students series contains student surveys, correspondence with individual students and their families, and material related to student clubs and activities, student aid, and rules and regulations pertaining to students.

No arrangement action taken or arrangement information not recorded at the time of processing.

Description:

The University series consists of records that document projects, events, and organizations which relate to the University as a whole.

No arrangement action taken or arrangement information not recorded at the time of processing.

Description:

The Gifts series contains acknowledgment letters to individuals for gifts to annual giving, scholarship funds, capital projects and other university efforts. Also includes related internal correspondence.

The series consists of three alphabetical runs of files. One run arrived in 2013, one in 2017, and one in 2018. One single file was appended to the series from a separate 2018 accrual.

Description:

The Oversized and Commemorative Materials series consists of oversized documents as well as materials that commemorate Tilghman's presidency.

No arrangement action taken or arrangement information not recorded at the time of processing.

Description:

The Digital Files series is composed of materials relating to the academic, financial, and general administration of the University. The files in this series were created and maintained by the Office of the President as a networked shared drive. It contains six subseries that each reflect different aspects of the president's tenure. Materials in this series might otherwise duplicate content in the paper records, but in many cases the content of the Digital Files series is unique and does not overlap with other series. See subseries descriptions for more detailed information on their holdings.

The Digital Files series is arranged alphabetically into six subseries. To improve access to materials, the accessioning archivist created each subseries in the Digital Files series. However, all folders, subfolders, and files within each subseries maintain their original arrangement and hierarchy as they arrived to the archives. 49 files that were not located in a folder were placed into the folder labeled, Miscellaneous, 2006-2013. In constructing the subseries titles, efforts were made, where possible, to mirror the subseries titles represented in the paper-based series. A directory print, which records the original arrangement of the entire accession, is available upon request.

Description:

The Digital Files, February 2015 Accession contains digital records created and used on President Tilghman's desktop computer. The primary record genres documented in this series are academic departmental reports, speeches and addresses, and position search documents. The series also contains records that document the Board of Trustees and the President's cabinet, as well as materials pertaining to various initiatives and projects undertaken during her tenure, including the Bridge Year Program, accreditation, the Aspire campaign, the role of women in academia, the Advisory Committee on Internationalization and the Princeton Committee on the Future of Climate Research (Blue Sky). Taken together, the series provides a rich insight into key administrative and academic initiatives undertaken by President Tilghman during her tenure.

The Digital Files, February 2015 Accession series is arranged in the original order at the time of transfer.

Description:

Consists of websites containing general information about Shirley M. Tilghman and the Working Group on Campus Social and Residential Life.

The files are maintained in the order in which they were transferred to the University Archives.

Scope and Contents

The Office of the President Records, Shirley Tilghman Subgroup documents the administration of Princeton's 19th president, Shirley Tilghman, through correspondence, memoranda, press releases, and other materials. Also present are records documenting Tilghman's interactions with students, faculty, staff, and various academic departments.

Please see series descriptions in contents list for additional information about individual series.

Collection Creator Biography:

Princeton University. Office of the President.

The President is the chief executive officer of the University. They preside at all meetings of the boards of trustees and of the faculty and at all academic functions at which they are present and represent the University before the public. The Trustee by-laws charge them with the general supervision of the interests of the University and with special oversight of the departments of instruction.

Acquisition:

These records were originally transferred from the Office of the President to the University Archives in three installments between March and June of 2013. Accession numbers: AR.2013.007; AR.2013.010; AR.2013.072. One accession of electronic records was transferred in August 2013 (AR.2013.130) and a second was transferred in February 2015 (AR.2015.008). An accession of gift files was transferred in 2017 (AR.2017.111). Two additional accessions of gift files were transferred in 2018 (AR.2018.008 and AR.2018.024)

Appraisal

Appraisal has been conducted in accordance with Seeley G. Mudd Manuscript Library guidelines. No material was separated during accessioning in 2013, 2015, or 2018. Separation status for 2017 is unknown.

Processing Information

Accessioning and processing was completed by Lynn Durgin in 2013. Finding was created by Lynn Durgin in 2013 at the time of accessioning. Collection-level, Series-level, and subseries-level description were created but no physical processing or arrangement occurred at this time. File-level inventories were created by administrative staff in the Office of the President and converted from spreadsheets to EAD XML by University Archives staff. Series 19 reprocessed and finding aid updated by Elena Colon-Marrero in May 2015. Finding aid updated in 2017 by Lynn Durgin. 2018 accessions processed and finding aid updated in 2018 by Annalise Berdini.

Conditions Governing Access

Records are closed for 30 years from the date of their creation. Materials older than 30 years that do not pertain to student academic performance, trustee issues, or faculty personnel matters are open.

Conditions Governing Use

Single copies may be made for research purposes. To cite or publish quotations that fall within Fair Use, as defined under U. S. Copyright Law, no permission is required. The Trustees of Princeton University hold copyright to all materials generated by Princeton University employees in the course of their work. For instances beyond Fair Use, if copyright is held by Princeton University, researchers do not need to obtain permission, complete any forms, or receive a letter to move forward with use of materials from the Princeton University Archives.

For instances beyond Fair Use where the copyright is not held by the University, while permission from the Library is not required, it is the responsibility of the researcher to determine whether any permissions related to copyright, privacy, publicity, or any other rights are necessary for their intended use of the Library's materials, and to obtain all required permissions from any existing rights holders, if they have not already done so. Princeton University Library's Special Collections does not charge any permission or use fees for the publication of images of materials from our collections, nor does it require researchers to obtain its permission for said use. The department does request that its collections be properly cited and images credited. More detailed information can be found on the Copyright, Credit and Citations Guidelines page on our website. If you have any questions, please feel free to contact us through the Ask Us! form.

Physical Characteristics and Technical Requirements

For preservation reasons, original analog and digital media may not be read or played back in the reading room. Users may visually inspect physical media but may not remove it from its enclosure. All analog audiovisual media must be digitized to preservation-quality standards prior to use. Audiovisual digitization requests are processed by an approved third-party vendor. Please note, the transfer time required can be as little as several weeks to as long as several months and there may be financial costs associated with the process. Requests should be directed through the Ask Us Form.

This collection contains materials acquired from an Apple iMac desktop computer running OS X 10.9.5 ("Mavericks"). Researchers are responsible for meeting the technical requirements needed to access these materials, including any and all hardware and software.

Credit this material:

Office of the President Records: Shirley Tilghman Subgroup; Princeton University Archives, Department of Special Collections, Princeton University Library

Permanent URL:
http://arks.princeton.edu/ark:/88435/9s161745w
Location:
Seeley G. Mudd Manuscript Library
Seeley G. Mudd Manuscript Library
65 Olden Street
Princeton, NJ 08540, USA
(609) 258-6345
Storage Note:
  • Mudd Manuscript Library (scamudd): Box 1-137
Related Materials

The records of various University administrative offices, academic departments, organizations, and committees relate to, and sometimes overlap with, this collection. Of particular interest may be the Office of the President Records: Howard T. Shapiro and the Office of the President Records: Jonathan Dickinson to Harold W. Dodds, the Office of the Dean of the College Records, the Office of the Dean of the Faculty Records, the Office of the Provost Records, the Office of the Vice President and Secretary Records, and the Office of Development Records.

Also available are the Annual Reports of the President, held at the Seeley G. Mudd Manuscript Library. Each report summarizes yearly progress at the University level, with special focus on a single issue or department.

Other Finding Aids

Full text searching of this collection's archived website is available through the Archive-It interface.

Subject Terms:
College administrators -- New Jersey -- Princeton.
College campuses -- New Jersey -- Princeton.
Sexual harassment in universities and colleges.
Universities and colleges -- Administration.
Universities and colleges -- New Jersey -- Princeton -- Departments.
Genre Terms:
Born digital.
Web sites.
Names:
United States. National Aeronautics and Space Administration.
University of Michigan.
Institute for advanced study Princeton, N.J.
Ivy League (Athletic conference)
New Jersey Commission on Higher Education
Princeton University
Princeton University. Faculty.
Princeton University. Graduate School
Princeton University. School of Architecture and Urban Planning
Princeton University. School of Engineering and Applied Science
Princeton University. Trustees
Shapiro, Harold T., 1935-
Tilghman, Shirley M.